It’s exciting to learn how staff scheduling software can simplify administrative work in your office. Previously, work that required multiple people, a separate department, and all the resources that go with it can now be done by one person, and in a much better way. All of this can be attributed to advances in technology. Some of the advanced features available in the current work schedule template are listed below.
Payroll – Sending data to the payroll department to ensure everyone is paid the correct amount at the correct time was a previous issue. A large number of people had to check records and collect data from each employee before the accounting department could release the money. This system was prone to errors. But, with a staff scheduling software, you can simply export the data in a preset format to an Excel sheet, and within a few hours, one person can accurately process the salary for an entire office.
Web-based: If you had a flexible workforce where shift times were subject to change or where part-timers would do a lot of work, communicating with them was an expensive affair. Again, one person would have to be sitting around calling people. But, nowadays, a web-based employee schedule template offers convenience to the employees. They can log on to the Internet and check their work schedules easily and cheaply.
Integrated – Staff scheduling software is also compatible with other technology tools your organization may be using. If you have been using Google Apps, Facebook or something similar, the software is fully compatible and can efficiently disseminate information to the workforce.
Text-based: There are ways employees can get the information they need on their mobile phones, without trying. When you post the information, each employee will receive text messages reminding them of their work hours. There’s no way ambiguity can break through in this system and you don’t even have to wait for employees to work for it. The best system is the one that depends least on people.
The traditional function of a personnel scheduling software was to prepare shift schedules. Other operations such as payroll and the communication of this information were auxiliary and carried out by other departments. But, over time, due to technological advances, software can perform these tasks in a better and more cost-effective way. From the old process of applying only mathematical models to generate an optimal workforce, you now have software that provides an integrated solution for workforce management.